Automating Your Retention Policy with Rapid Recovery

IT staffs are pinched for time. Many staffs in this day and age are expected to do more with less. For Quest one of the major tenets across all of our products is we want to save the IT staff time. Time is money and many organizations don’t have a full time backup administrator. Even if there is a full time backup admin we don’t want his or hers’ every working hour dedicated to manually running backups. We want to give IT departments time back in their day so that IT staff can actively spend their time working towards innovating for the good of the organization rather than just keeping the lights on.

We can save time by automating processes. Whether it’s manually loading/unloading tapes or manually kicking off a yearly backup, those things take time. One of the aspects I’m particularly fond of Rapid Recovery’s automation is in how it handles retention.

Retention is how long we keep our backups. In Rapid Recovery, there is a global retention policy and we can also create custom retention policies for specific protected machines. By default, Rapid Recovery implements a 3 month retention policy, but the policy is completely customizable (up to 99 years if you want.) The retention policy dictates how long recovery points (backups) are kept in your backup disk repository. You control how long your hourly, daily, weekly, monthly, and yearly recovery points are kept with a nice built in color coded chart with dates displaying the resulting retention period.

The best part about it is that the retention is automated so when a recovery point expires from the retention policy it’s rolled up from the repository automatically based off of your setting. This is a huge time saver. Set it and forget it!

It’s worth mentioning that it’s important to talk to stakeholders in the organization to decide what data needs to be kept and for how long. Archiving many times is also a good idea if you need to keep large amounts of data for a long time, but don’t want to keep that data forever in your backup repository. Archiving has no effect on the retention policy setting as archiving in Rapid Recovery is a copy of recovery points on separate media than the backup disk repository.

Our data protection team is happy to help you and your organization talk through a retention policy strategy and show you a hands on demo of how easy it is to setup and automate. Check out more about Rapid Recovery today!

About the Author
Andy Puckett
Andy specializes in assisting customers with their backup & disaster recovery strategy and implementing products within the Quest data protection portfolio that make organizations successful.