Migrating Notes archives with Migrator for Notes to Exchange

The first step in migrating Notes archives with Migrator for Notes to Exchange (MNE) is to determine where the archive files are located. The location of Notes archives can vary between Notes deployments and can also vary by user or department. Most commonly, Notes archives are stored locally on the user’s workstation. Notes can also be configured to keep a replica copy of the user’s Notes archives on the Domino server.

There are three main scenarios when migrating Notes archives:

  • Archives reside on users’ local machines, there are currently no replicas on the Domino server and no intention of creating any.

In this case, the MNE Self-Service Desktop Migrator (SSDM) utility can be launched by end-users for them to migrate their archives from their own workstation where their archive resides. The SSDM utility can be customized via an INI file to limit the amount of end-user interaction to complete the migration process.

  • Archives reside on users’ local machines and although there is no intention of creating a replica on the Domino server, the migration administrator is able to gather user archives to a central shared folder (file share) location.

In this case, the MNE Migration Manager console can be used to “Locate Notes Data Stores”. The Locate Notes Data Stores wizard can then be set to “Scan file system directories that I specify”, pointed to this shared folder location, where it will walk through the shared folder tree to analyze the Domino ACLs on the archive files to determine the owner. The following screenshots depict the process:

In order to assist in examining the Domino ACLs, it may be necessary to list any Domino administrator users that may have access the end-users Notes archive, so that the administrator accounts are not considered when matching archives to Notes users.

Once the Locate Notes Data Stores wizard has successfully ran and associated the archive files to the correct users, then you can move on to the Migrate User Data wizard and select Archives to complete the archive migration. 

  • Archives reside on the Domino server as replicas.

In this case, the MNE Migration Manager console can be used to “Locate Notes Data Stores”. The Locate Notes Data Stores wizard can then be set to “Scan for replicas on the server” where you can specify the name of the Domino server that contains the replicas and select the folder on the server where the replicas reside.

In order to assist in examining the Domino ACLs, it may be necessary to list any Domino administrator users that may have access the end-users Notes archive, so that the administrator accounts are not considered when matching archives to Notes users.

Once the Locate Notes Data Stores wizard has successfully ran and associated the archive files to the correct users, then you can move on to the Migrate User Data wizard and select Archives to complete the archive migration.

 

Once you have located your Notes archives and associated them with a user, using the steps above, you are ready to pick a destination for these archives in Exchange. Options include, creating a PST file, migrating directly to normal Exchange mailbox, or migrating to an Exchange Online Archive (or In-Place Archive in Office 365).

You can download an evaluation of Migrator for Notes to Exchange from the trial download page.

Don’t forget to come visit us on the Migrator for Notes to Exchange discussion forums!

About the Author
Trevor Taegder
Trevor Taegder is a Senior Technical Support Engineer and Social Media and Communities Advisor for the Quest migration software suite, including the following products: Migrator Notes to Exchange, Migrator...
  • Hi Trevor,

    Excelent article, i'm on migration of Lotus Notes do Office 365 and now we  need convert NSF to PST using MNE.

    My question is, the name of PST files after be converted by MNE, are defined with the First Name, Midle and Last Name existent in person file configuration of NAB (Notes Address Book), and that information is not make match with AD Information, impossibiliting i use script to load pst in outlook.

    Exist some configuration file in the MNE responsible by this configuration, its possible i get one attribute in specific in the person file of Notes?

    Tks Regards,

    Daniel Marreiro

  • Hi Daniel,

    Currently, Migrator for Notes to Exchange (MNE) does not provide an option to customize the name of the PST files that are created. MNE uses the "primary Notes address" from the top of the Notes User name field in order to name PST files that it creates. You may want to investigate creating a PowerShell script to parse the name of the file into what you need in order to import it into Exchange.

  • Hi Trevor,

    thanks you. One question - Is it possible to choose a destination within the Server-based Personal Archive where the data will be migrated to?

    Cheers

    Julian

  • Hi Julian,

    By default, when migrating a Notes archive into an Exchange "In-Place Archive", Migrator for Notes to Exchange (MNE) migrates the data into a new folder named by the user migrating. For an example, a user with a Primary Notes User name (top of the Notes User name field of their Person Document) of "John D Smith/Notes Domain", would have a new folder created within their Exchange In-Place Archive called "John D Smith (Archive)". The purpose of this default setting is to easily determine archive data that has been migrated vs. data that has been archived after the migration.

    MNE does have a parameter to change the behavior so that mail is migrated directly into the root of the Exchange In-Place Archive, instead of placing it within another folder. Here is the parameter:

    [ArchiveData]

    UsePseudoRoot=0

    ... tells the wizard to migrate archives to the top-level mailbox (without a pseudo-root folder). By default (1), the wizard migrates archives to subfolders under a pseudo root.

    The following KB article provides additional details:

    support.quest.com/.../95553

    If this response does not provide the information you are looking for, then you may want to post in the MNE community forum:

    www.quest.com/.../forum

    Or create a Service Request:

    support.quest.com/create-service-request

  • Hello Trevor,

    Your Comment --

    MNE does have a parameter to change the behavior so that mail is migrated directly into the root of the Exchange In-Place Archive, instead of placing it within another folder. Here is the parameter:

    [ArchiveData]

    UsePseudoRoot=0

    As I understand it, and tested it, This Puts the Notes folders in Exchange/Outlook at the same level as the Standard Outlook Folder structure when you migrate and use that "UsePseudoRoot=0" parameter.  If you use "UsePseudoRoot=1" it will create a folder at the root using this Parameter "PABRequiredAttrs=ListName|FirstName|LastName|CompanyName".

    What I need, directions to tell the process to Put all the Notes Folders in a Folder in Outlook (Archive) that is already there.  Can this be done?

    Thanks

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