3 Ways to Convert QuickBooks File to Older Version? Know How...

Is QuickBooks Desktop being phased out? This question has been on the minds of many business owners and accounting professionals. QuickBooks Desktop has been a popular accounting software for years, but with the rise of cloud-based solutions like QuickBooks Online, there is speculation about the future of the desktop version.


The rise of cloud-based accounting software

The accounting industry has seen a significant shift towards cloud-based software solutions in recent years. Cloud-based software offers numerous benefits, including accessibility, scalability, and automatic backups. QuickBooks Online, Intuit's cloud-based accounting software, has gained a lot of traction and popularity due to these advantages.


Cloud-based software allows users to access their financial data from anywhere, at any time, as long as they have an internet connection. This flexibility is particularly appealing for businesses with multiple locations or remote teams. Additionally, cloud-based software eliminates the need for manual backups and updates, as everything is stored securely in the cloud and updates are pushed automatically.


QuickBooks Desktop vs. QuickBooks Online:

QuickBooks Desktop and QuickBooks Online are two versions of the same accounting software, but they have some key differences. QuickBooks Desktop is a locally installed software that runs on a user's computer, while QuickBooks Online is a web-based application that is accessed through a web browser.


One of the main advantages of QuickBooks Desktop is its robust features and advanced reporting capabilities. The desktop version offers more customization options and allows for more complex accounting tasks. This makes it a preferred choice for larger businesses and those with specific accounting needs.


On the other hand, QuickBooks Online offers the convenience of cloud-based software. It is easy to set up and use, and it provides real-time access to financial data. QuickBooks Online also offers a mobile app, allowing users to manage their finances on the go. However, some users find that QuickBooks Online lacks certain features and customizations that are available in the desktop version.


Rumors about QuickBooks Desktop being phased out:

With the increasing popularity of QuickBooks Online, rumors have been circulating about the potential phase-out of QuickBooks Desktop. Business owners and accounting professionals have been concerned about the future of the desktop version and whether they should start transitioning to the online version.


It is important to note that Intuit, the company behind QuickBooks, has not yet announced any plans to completely phase out QuickBooks Desktop. In fact, they continue to release new versions and updates for the desktop version, showing their commitment to supporting both platforms. This indicates that QuickBooks Desktop is still an important part of Intuit's product lineup.


Intuit's stance on QuickBooks Desktop:

Despite the speculation, Intuit has made it clear that they are committed to supporting both QuickBooks Desktop and QuickBooks Online. They recognize that each version has its own strengths and weaknesses, and they want to provide options for businesses of all sizes and industries.


Intuit understands that some businesses have unique accounting needs that can be better addressed by QuickBooks Desktop. The desktop version offers advanced features such as job costing, inventory management, and industry-specific tools that are not yet available in QuickBooks Online.


At the same time, Intuit is continuously working to improve QuickBooks Online and bridge the gap between the two versions. They have been adding new features and functionalities to QuickBooks Online regularly and have made efforts to enhance its reporting capabilities. This shows that they are invested in making QuickBooks Online a viable alternative to QuickBooks Desktop.


Pros and cons of QuickBooks Desktop:

QuickBooks Desktop has several advantages that make it a preferred choice for many businesses. One of the main benefits is its robust features and advanced reporting capabilities. The desktop version allows for more customization and offers industry-specific tools that cater to the unique needs of different businesses.


Another advantage of QuickBooks Desktop is that it does not require an internet connection to access financial data. This can be particularly useful for businesses in remote areas or those with unreliable internet connections. Additionally, some businesses prefer to have full control over their financial data by keeping it stored locally.


However, there are also some drawbacks to using QuickBooks Desktop. One of the main disadvantages is the lack of real-time access to financial data. Since the software is installed locally, users need to manually update and back up their data. This can be time-consuming and increases the risk of data loss if not done regularly.


Alternatives to QuickBooks Desktop:

While QuickBooks Desktop is a popular accounting software, there are alternative options available for businesses that are looking for cloud-based solutions. These alternatives offer similar features and functionalities, and some even specialize in specific industries.


One popular alternative to QuickBooks Desktop is Xero. Xero is a cloud-based accounting software that offers a wide range of features, including invoicing, bank reconciliation, inventory management, and payroll. Xero is known for its user-friendly interface and seamless integration with other business apps.


Another alternative is Wave Accounting. Wave is a free accounting software that is ideal for small businesses and freelancers. It offers basic accounting features, including invoicing, expense tracking, and financial reporting. Wave also provides additional paid services, such as payroll and payment processing.


How to transition from QuickBooks Desktop to QuickBooks Online:

If you are considering transitioning from QuickBooks Desktop to QuickBooks Online, there are a few steps you can follow to make the process smoother.

  1. Evaluate your needs and requirements: Before making the switch, assess your business needs and determine if QuickBooks Online can fulfill them. Consider the features and functionalities that are important to your business and compare them to what QuickBooks Online offers.
  2. Export and import data: The next step is to export your data from QuickBooks Desktop and import it into QuickBooks Online. Intuit provides detailed instructions on how to do this, and there are also third-party tools available to simplify the process.
  3. Set up your company file: Once your data is imported, you will need to set up your company file in QuickBooks Online. This includes entering basic company information, setting up your chart of accounts, and configuring other preferences.
  4. Familiarize yourself with QuickBooks Online: Take the time to learn how to navigate and use QuickBooks Online. There may be some differences in the interface and workflow compared to QuickBooks Desktop, so it is important to familiarize yourself with the new software.
  5. Train your team: If you have a team that will be using QuickBooks Online, provide them with training and support to ensure a smooth transition. This can include tutorials, documentation, and hands-on practice.
  6. Evaluate and adjust: After transitioning to QuickBooks Online, take some time to evaluate how well it meets your needs. Make any necessary adjustments and modifications to ensure that you are getting the most out of the software.


Tips for maximizing the use of QuickBooks Desktop:

If you decide to stick with QuickBooks Desktop, there are several tips and tricks that can help you maximize its use and efficiency.

  1. Customize your reports: QuickBooks Desktop offers a wide range of customizable reports that can provide valuable insights into your business. Take the time to customize these reports to suit your specific needs and preferences.
  2. Use keyboard shortcuts: QuickBooks Desktop has several keyboard shortcuts that can save you time and make navigation easier. Familiarize yourself with these shortcuts to streamline your workflow.
  3. Automate repetitive tasks: Look for opportunities to automate repetitive tasks in QuickBooks Desktop. This can include setting up recurring invoices, automating bank reconciliations, and using batch actions for data entry.
  4. Take advantage of integrations: QuickBooks Desktop integrates with a variety of third-party apps and services. Explore these integrations to enhance the functionality of QuickBooks and streamline your business processes.
  5. Stay up to date: Make sure to regularly update your QuickBooks Desktop software to take advantage of the latest features and security enhancements. Intuit releases updates and patches to address any issues and improve the overall performance of the software.



In conclusion, while QuickBooks Online is gaining popularity, QuickBooks Desktop is not being phased out just yet. Intuit continues to support and release updates for both versions, recognizing that they each have their own strengths and cater to different business needs. QuickBooks Desktop offers robust features and advanced reporting capabilities, making it a preferred choice for larger businesses and those with complex accounting needs.


However, QuickBooks Online provides the convenience of cloud-based software and real-time access to financial data. Ultimately, the decision between QuickBooks Desktop and QuickBooks Online depends on the unique needs and preferences of a business.