Automation is Key For Cleaning Up User Accounts and Reducing Risk

There are so many challenges in today’s organizations with keeping user accounts clean and up to date. Every organization has to deal with turnover and growth, contractors, mergers or acquisitions, non-human accounts, multiple admin groups and different system requirements. If not addressed, all of these factors expose a security and risk factor to an organization.

Although, some organizations try to maintain clean user accounts manually, it leaves lots of room for inaccuracy, out-of-date and inconsistent access rights. In addition, it could take days, if not weeks, to remove access rights of a terminated user. Yikes!!

Automation is key into cleaning up user accounts and reducing risk and meeting compliance requirements. For instance, for any system you or your auditors looked at, what if you could instantly reconcile each and every account by showing its legitimate business purpose and ownership and have visibility and answers to:

  • Why the account existing in the first place
  • What privileges the account is assigned
  • What is the accounts current status
  • Who authorized access rights
  • When have changes to the account occurred

That isn't just good for compliance – that helps reduce all kinds of security risks.

While manual cleanup is possible for some organizations, automation is advisable if any of the following conditions exist:

  • more than 1,000 users
  • no reliable master structure for administration of unique IDs
  • organization structures have grown over time
  • lack of documentation
  • uncompleted migration projects that have left behind old, unmaintained systems
  • mergers and acquisitions
  • multiple HR and ERP systems
  • multiple directory services
  • data models are too different between different instances of even the same system

Bottom line, if your organization is concerned about security and compliance risks from a user account base that has grown out of sync with your real access requirements over time, you can regain insight and control over your user accounts and access rights. These and other factors show you how a good identity management solution can reduce risk and enable your organization to clean up your existing user data quickly and maintain it efficiently and transparently.

  • automate the account cleanup process
  • map the organizational complexity between all systems under management
  • provide each person has a unique ID that is valid organization-wide
  • ensure each account on each IT system is assigned a unique ID
  • assign employees to organizational structures and functional units that are unique and consistent

View our recent OnDemand Webcast to learn more.

About the Author
Allison Main
Allison Main is a senior product marketing manager for One Identity where she is focused on identity governance solutions. Allison joined the One Identity IAM team in 2008 and rings years of experience...