How to analyze usage in Migrator for Notes to SharePoint

Hi. My name is Randy Rempel, and I'm a Senior Product Manager. Today, I'm going to demonstrate how to analyze usage in Migrator for Notes to SharePoint. Let's take a look at the usage data that was captured for one database. First, you can see that activity logging is enabled on the database. If not, we would not have any usage information, and we would have to look at data capture with documents to analyze usage. Second, you will likely not have all of the historical usage available for analysis. I believe that the limit on the total amount of usage data stored in a Notes database is 64k. Older usage is replaced with newer usage. Thus, it is possible that you may see less than 30 days of usage for heavily used databases. Here, we can see the date that the database was last used on September 11, 2012. Let's look deeper into the details. Here, you can see that four users are listed. One user is an administrator account, another is anonymous, and a third is the Domino server ID. There's only one real user. It's important to know how many real users actually use a Notes database. One of the business reasons to justify the cost of migrating a Notes database is that there are a high number of active users. Note that the last use date for the anonymous user is September 11, 2012. Let's filter out through the users. I right click on Migrator for Notes to SharePoint, and select Advanced Configuration Options. Click on the Discovery tab. I don't exclude usernames. I have two usernames listed already. I will add anonymous. I need to re-compute the database details. I just need to check the first check box. Here, you can see that the last used date has changed to January 21, 2010. Note that the last used date for the Test Reader user is January 21, 2010. I recommend that you repeat this process for several of your Notes databases. You will need to keep adding to the exclusion list, and recompute all Notes databases until you believe that you are only looking at data for active Notes users that are not administrators, developers Notes agent IDs or Domino server IDs. You may also want to look for usernames that were used to run previous application scans or seem to randomly read data from Notes databases. I do recommend that you review the results of this information with your application owners to validate the usage of their applications.