PSTs aren't pure evil. By making data personal, IT benefits with less data on the server so backups complete faster and require less storage.
However, without visibility to PSTs, security and compliance issues for your organization becomes a major concern. PSTs can result in:
- Risk of data loss
- Reduced desktop performance and user access
- Difficult e-discovery
- Heightened compliance concerns
- Increased IT costs and burden
PST files put your sensitive data at risk
Every organization has sensitive and confidential data, such HR records, customer information and financial reports. Both compliance regulations and internal policies often require your organization to ensure the security of such information. Failure to comply with those policies puts your organization at risk of compliance failures, as well as loss of public trust and remediation costs.
Your users may transmit sensitive data through email and move or copy that email into PST files. Because PST files are stored on your users' desktops, laptops or mobile devices, they are far less secure than email stored on a server — making it far too easy for sensitive and confidential data to be made public or get into the wrong hands.
By storing email in PST files, your users can easily circumvent your compliance policies. They may delete messages that your organization was required to keep, and they may retain messages far longer than required by regulations, putting the organization at risk of compliance failures and associated penalties.
We can help
Migration Manager for PSTs is a powerful solution to manage PST data. It's a ZeroIMPACT solution to automate the identification, migration and elimination of PSTs. It will help you quickly and reliably migrate PST data to targets such as Exchange, Office 365 and third-party archive solutions, including hybrid configurations.
Learn more in our new e-book: Top Five Reasons to Eliminate PSTs Files in Your Organization.