It happened slowly, like the little tickle at the back of your throat before you get a cold, but something was defintely bothering me about my recent outlook experience. It was hard to put my finger on it but then it hit me, I haven't been using my PST files lately, nor do I think I will again really and its totally the fault of this AttachThis app I started using about six months ago. PST files were how I managed my massive mailbox, and there was a complex symbiotic relationship between my mailbox and my PST storage system much like the symbiotic relationship between euprymna scolopes and vibrio fischeri (look it up, only slightly yuckee).
With the time I saved using AttachThis I can now indulge in my research on
obscure symbiotic relationships like the Bobtail squid and its friendly bacteria
My PSTs go back to 1997 and I have a fairly elaborate system to create and store PST info. I create them in 3 or 6 month junks and have an elaborate naming format. I bring them with me from laptop to laptop as I upgrade and they are, well, vaste.
If you needed that agenda and powerpoint from the meeting in 1999 on why the internet boom was just going to keep going and that pets.com was a HUGE opportunity I could find the PST file quick as a whip and get that info to you. But no more, I haven't created a PST file or updated a PST file in months now. I checked my outlook mailbox today and I have emails back to April and I won't have to offload any emails anytime soon as my mailbox is still well below capacity.
Turns out my PSTs are now as useful as the pets.com puppet
Also I have been using SharePoint more and more and more. I mean I did use it lot before, but since I mastered the send button I now fire off SharePoint attachments like Steve Wright fires off one liners. Turns out AttachThis was basically forcing me to upload my docs into SharePoint and I didn't really notice. It just became automatic.
With AttachThis your SharePoint will be as much fun as Steven Wright
Basically what has happened, without me really thinking about it, is that I have transferred all those powerpoints, word docs, excel spreadsheets and other documents from my self-managed and complex and let's face it out of date mailbox and PST storage system into a fully indexed and searchable, collaboration and social friendly corporate SharePoint and I didn't even know I was doing it!! Since it was easy to find things now and share via SharePoint, and not have to spend time managing my PSTs I actually did more of what the company was paying me for!
Using AttachThis comes with a complex training program so as a service I will give you the complete instructions below. After the lengthy 16 second installation process (5 secs more if you tweet about how quick the install was) add an attachment like you would before.
Now comes the hard part....mouse over the button below and choose a finger, any finger will do but I don't recommend the thumb...
And...well, that's it. With SmartTags (its a tag that smartly has common words but really has a SharePoint location behind it and hides all that worky URL stuff) being created for me by IT you don't really have to even select a document library or worry about long obscruce URLs. So its about as automatic as it can get and your outlook experience stays the same. Don't you wish more software was like this?
Again, let's review, mouse over, choose a finger and click the button below
Now that you have mastered the Send button, retire those PSTs and hypercharge your SharePoint. Oh, and enjoy your new hobbies!