Yes I want to start. Hello and welcome to today's TEC talk optimizing productivity and this is all about migrating all the rest of your files into Microsoft 365 my name is Jennifer LuPiba. I chair The Experts Conference, which I'll tell you a little bit more about. And that's where these TEC talks have come from. Today, what we're going to be learning-- Adam Levithan is our Microsoft MVP, our expert on today.
And we thought it would be a great topic to talk about how to migrate the rest of those files into your Microsoft Office 365 environment. You know, the start of 2020, the work from home orders, there was a huge rush into Office 365. I think the latest numbers-- there's 248 million paid seeds of Office 365 users. There's a 70% jump in teams' usage, with probably well over now 75 million daily active users.
And so there was that initial rush to make sure everyone can stay productive when at home, but there's still a lot of files that are locked in on premise, behind VPNs and network security. And so Adam's going to walk through the different storage options you have in Microsoft's 365, and discuss how to thoughtfully migrate that content into the cloud, so you have that single place for your users to go in order to access, share, and collaborate on their content.
As I mentioned, these TEC talks that you'll hear today are very much in the vein of The Experts Conference. So The Experts Conference is-- my train of thought has slipped-- The Experts Conference is the virtual and free Microsoft training event of the year. So when you think about maybe the big Microsoft event of the year, which is Microsoft Ignite, it's very much future--
--and what we've done--
--is we really wanted to talk about the here and now.
--and access to experts on what you're doing right now, and what your next plans are. And so the experts conference is just that. It's deep technical knowledge. It's no third party product pitches, not even from Quest. Even though we're the sponsors, you're not going to hear us pitching our products in there.
It's very much focused around these three topics-- Hybrid Active Directory Security, Office 365, which includes anything from Teams governance, and security, to sensitivity labeling, to SharePoint, and you know a deep dive into Office 365 security. And then we have a whole section on migration and modernization that our speaker today, Adam, will be speaking in our migration and modernization track.
You can see from this slide, we have a lot of excellent experts. The people who come to The Experts Conference are Microsoft employees, like the director of identity standards. We have a senior product manager for the world's largest exchange deployment, which is Exchange Online-- Greg Taylor is coming. The senior product manager for SharePoint and Office 365, Chris McNulty, will be there.
We also have lots of Microsoft MVPs, like Adam-- you know Randy Franklin Smith. Sean Metcalf is a Microsoft certified master in Active Directory and the Hybrid Active Directory Security. So you can see here that we have quite a lineup. And I'm going to-- or I actually posted in the announcements, on the side, the link to the experts conference. Because we're going virtual this year with everything going on, we decided to make this conference free. It's usually-- there's usually a charge for it. It's usually very exclusive.
This is like that opportunity to attend, and learn, and then even get some face to face interactions via Teams with these experts. And you don't have to go get management approval. You don't have to pay for flights. You don't have to organize a hotel. You know, you can jump on. And we created the session--
--for that virtual attendance [INAUDIBLE].
And we'll record all this, so you can go back and watch. Make sure you check out theexpertsconference.com. With that, I'm going to move forward, because we are here to talk about topic at hand. So I want to introduce our expert today, Adam Levithan. Adam is coming to us from Withum, which is a Microsoft management group, practice management group. He is a Microsoft MVP.
He's been working with Microsoft 365 for many, many years, very much focused around migration. In fact, he is a product manager for migration at a leading ISP. And he has a lot of experience moving customers to the cloud, designing and building technology solutions to architect the right solution for them. So at this point, I want to hand it over to Adam.
Thanks so much. Always crazy hearing an introduction, and thank you everyone for joining today. And yeah, we're going to talk about what we've been working with-- people-- over the last six months. We certainly did a lot of Teams deployments. But now, people are realizing that there is a lot left on prem that hinders remote work, as Jennifer did a great introduction.
So exactly what we're going to talk about-- we're going to talk about where we are, then we're going to talk about what we've got. And what I mean by that is, what is in Office 365? So definitely, there is the question and answer, put questions if you're wondering-- if you have capabilities already. And when we're talking about securing remote work, this is really important, because you probably have systems that you're already paying for if you're in Office 365.
And then, how do we get better-- actually moving those last files over. You know what? Actually, it would be interesting to know if you want to put into the Q&A-- people who are listening-- if you are on Microsoft 365 or you're just thinking about it. I'm going to guess most people are already on, but in webinars recently there are people that are looking to move.
All right, so let's give a little bit of the background. And what's really interesting, Jennifer quoted the 75 million, and I actually haven't been able to find a new number. I don't know why they haven't published a new number, but I still love these slides because you can see the absolute tremendous growth in the short period of time caused by the pandemic and the quarantine.
Since certainly, people were focusing on how to communicate, how to collaborate, and Teams was one of the number one ways to do that. What I wanted to put into context is when we're working with organizations-- so Withum is a Microsoft co-partner. We have hundreds of migrations under our belt. We're bringing people to Microsoft 365, to Azure, working with them on their digital transformation, really focusing on people, data, and content.
One of the things we truly believe in is making people's lives as easy as possible, and technology is secondary. And that's how you get the most use and adoption out of your systems. So here-- this is still abbreviated-- is what a typical migration looks like. So first is phase one, email-- Exchange, really solid, really straightforward to move. There are some gotchas, but that's the first thing to do.
And what we found in the pandemic is there were still a lot of organizations that were just in email. And they were using a lot of different systems. Then, typically, you do your personal drives. And also because some of the benefits of those personal drives provide for Office, you also deploy the office version-- the online Office versions for productivity.
Then you get into collaboration, you get into your intranets, you get into your teamwork, whether it's Insight-- or I actually put the unified communication. So whether it's Link or a Skype on premises, to Microsoft Teams in the cloud, or other systems-- Cisco and what have you. And then finally, you've gotten all in. You've been thinking about security, but I just put on here also add-ons. So there's Advance security.
And you don't actually want to turn everything on immediately, because you want people to slide into Office 365 as easy as possible. OK, that was a bandwagon about migration. But where are we today? What we've seen happen is this-- skip, we're in email, let's just go straight to Teams. And you can. And there's no problem with that. But once you open that box, you're starting to add files. You're starting to have chats, you're starting to invite external people.
And it's not thought out in the right way. You're actually could be opening yourself a little bit to risk that you didn't have previously. Also, you could be making it inconvenient for workers. And specifically, what we're going to talk about today is the results as it pertains to files. And so for personal files, we see these people having their own computers-- and it could be work computers, too-- and storing them directly on their hard drives.
That's not necessarily good. If something happens to that computer, it can't be restored. Then, shared files. Well, you know, we're getting a lot of people that-- yeah, we have networks to secure computers, to secure the connection to the servers, but it's just hard to access. And it drops off and it's not consistent, so again maybe I'll just store the documents some way, or send it via email.
So you just lose all control of that document once you send it via email. And then external sharing-- there might be some approved systems out there, so you're paying for multiple systems. And also, the worst case scenario is people are choosing to store content in systems they've decided to use themselves-- so putting your organization at risk and not controlling your intellectual property.
These are things we see all the time. It's not really just from the last six months. It is traditional, but it's highlighted even more now as people have been put out of their comfort zone. So that's where we are today. That's the challenge that a lot of our clients are facing. And we're helping them move to the cloud. And so, what is in the cloud?
So just as a reminder-- apologize for everyone who knows all of this, but just in case-- I like really showing the picture that Microsoft 365 is everything in the Microsoft cloud. And when I talk about everything, you see on the bottom here Azure. And Azure is not just where you put servers, moving them from on prem to the cloud. It is all of the infrastructure of all of Microsoft's online presence.
So when we talk about security, where identity is one of the key pieces, that's actually in Azure. Also, what's the difference between Microsoft 365 and Office 365? Microsoft 365 is this full stack, and includes your licenses to Windows 10. Why is this important when you're talking about remote? Well, because if a computer breaks and it would take a ton of time to ship it there or ship it back, an employee can just walk into a store, buy a computer, and secured by your Office 365 accounts, it will meet all of the company standards.
So that's a really awesome feature when you have the subscription to Windows 10. Then, Office 365 are all the tools that we know-- the services, Teams, Exchange, Outlook, SharePoint. And then applications built on top to do, to track tasks, Power Automate, Power Apps, the Office solutions. I had started this image with all of the different logos, and my co-workers were laughing that I'd be able to keep up with it as more and more items get added.
So that was the general gist of what's in Microsoft 365. I hope that was a good reminder. And then also, the wonderful question that we always get-- well, tell me about licensing. So I have been using the term Microsoft 365. And it's not just a licensing thing, but if you currently have an Office 365 E3 license, you're getting a piece of Azure, and you are getting all of Office 365, all the applications. But you're not getting the subscription to Windows.
When you get Microsoft 365, you are getting everything. Now, you know that there are different levels-- E5, and different security features-- so maybe not everything, but in general, you're getting the full stack of Azure, Windows Office 365, and the apps. And so how we've broken those down-- well, we think about serving your business-- is Microsoft 365 breaks into six different areas.
And the first one mentioned, security-- you know, you want that when you're coming in. And one of the reasons that going into one ecosystem and not having your content multiple different places is that you can secure it one way, and you can administer it one way. And that's one of the benefits of Microsoft 365.
Then, communication, collaboration, automation. So once you get your files into the system, you're able to then create rules, whether they're security rules, compliance rules, or just, hey, if the status changes, remind this person. Then extending-- you all know that you can write code against all the work that you're doing within Microsoft 365. And even more importantly is being able to measure. You can look into a site and see what's the most popular document, that's kind of nice.
You can look on a document and see how many views it's had. You can certainly go in and aggregate the most popular sites and places people are visiting. On top of that, you have things like Secure Store, Compliant Score. So a lot of information in Microsoft 365. We're not going to cover it all today, but what I want to do is I want to talk about where files apply.
And so in our stack of communication, what we look at is we look at the intranet. So the intranet is typically your policies, your procedures, is content that is published by a small number of people out to the whole organization. So where are those files today? Maybe they're in a SharePoint on premises and they need to be moved into the cloud. Maybe they're in a completely other system, and that's great.
Or maybe they're just floating around in email and being passed around. So you have the opportunity, once you have SharePoint Online, to create an intranet-- brand new-- and put the most commonly used files there. Then, the biggest area for files is in collaboration.
And so here, one of the biggest things that we see right now is not just matching the storage of project documents that you have on them and putting it in one big place in the cloud, but transforming it into a process, and making it that it's how you work, and securing it in a different way than you would if you were working on prem. Communities of knowledge, external sharing-- and we're going to talk about the other file types here.
But when we do talk about personal files, shared files, and organizational files, I will talk about the technology. And so in Microsoft 365, you generally have three different ways to work with your files. And it's aimed to empower individuals, teams, and organizations to share and work together. And these are best of class applications that are optimized for your file collaboration.
So the first one, with personal files, is OneDrive. It's where you can work with all your files. An individual can work on their own files, they can see their shared files across Office 365. And really, a key here is on any device. And I'm going to show you all these three in a second. Now, a quick side note, this is always fun, is-- I should play bingo, Jennifer. We should have had people vote for this, Like, can you name these colors?
And hopefully, you can see the last one on the right here, the white one-- which Sync is which? So if you're looking in the bottom right of your PC, and you're wondering what you have, the lighter blue is the new and the One Sync for the future. The darker blue is the old Sync. And if you have a white cloud, that is your personal OneDrive. So just a little note there that I'd like to share, because it is funny and people ask, how do I know which version I have?
So you want the light blue one of OneDrive. And the Sync client actually works across all three areas. So we started with personal files, and now we go to team files. And as you probably heard, with the hub of teamwork-- Teams-- where everyone can collaborate on files, communicate, streamline processes. So our focus is on the group when we're working in Teams.
And then the final one that I've mentioned before-- it's your backbone of your intelligent intranet, it's allowing you to communicate broadly and manage content all across the organization, provides not only obviously files but pages and different ways to communicate. So SharePoint is a plethora of technologies that you can take advantage of, but what happens is all of these are actually sharing the same capabilities.
So you can work seamlessly across applications and devices. You can have these powerful file experiences. And in the background, there's AI that's helping you in facilitating your experience. When you're in the cloud, and this is some of the benefits for your end users, you enable co-authoring. You can actually do in place records and you can make sure that there is no duplication.
You have version history, even on your personal files. You can do retention scheduling, if you have to meet those specific needs. So you have compliance to regulations, you have searchability, and even beyond that you have records management, all in one system that people can be trained once to use many different times. So now that I've just talked about it, let's go to an environment and see what this looks like.
And here we go. So actually first, I'm going to show you just a little bit of the intelligence. And so this is Office.com. It's fairly powerful, but it's really an interesting place to start your day off. I don't know that most of us would ever come to the website to start our day off, but it's a good example of your intelligence. So it's showing me-- and I'm in a development environment.
It's showing me recommended files, so these are files either that I've looked at, or that other people I'm close to have looked at, or that are in a team that I'm working on. So there's a lot of different intelligence going into putting that there. Then, I have my favorite. When you forget where you stored a file, you have it right here in recent. If you pin a file, you can have it here, so the most important file is here.
This is really good, too, so if anyone has shared a file with me-- this can be outside of your organization. Again, you don't have to remember exactly where it is. It will show up for you, so that's pretty good. And then it will show you other different pieces in OneDrive and SharePoint. So that's that Office Home. You can also see you can access all of your applications here on the left.
Well, what I want to do is I want to show you OneDrive. And so OneDrive here, you certainly have your own personal files right in the center. And where I was, you-- again, you have recent, you have shared. As you've already heard, this is one of my favorites-- so shared with me or shared by me, if you've sent.
And one of the reasons that we talk about Office 365 being so powerful is that if you have shared this with someone, compared to if you send it in email and it's lost and gone forever, I can actually remove access of those people. So I'm just going to tell Alex you can't access that document anymore. You can't do that an email. So you have all this control directly when you're sharing items from OneDrive or SharePoint or Teams.
So it's a really powerful solution to keep all of your content under your control without hindering other people's use. Then, I'm going to go to shared libraries. So really, if you haven't moved to OneDrive, I highly recommend moving to OneDrive, but then also trying to teach people to come to this interface, because it's really useful. It is the center of where all of your documents are.
So I'm going to come in here to sales and marketing. I see sales and marketing. It only had one document library. So documents-- then I'm going to look at monthly reports. OK, I see my monthly reports. That's not really that interesting, Adam. Why are you showing me this? Well, I'm showing you it because if I go into Teams, and I go into the monthly reports channel, and I go into files, it's the same exact files.
OK, that's kind of nice. Then I go to SharePoint, and I go into documents, and I go into the folder of monthly reports, and it's the same exact files. OK, that's interesting. And then I come to the desktop, because I've synced the documents, and I come into sales and marketing, and I come into monthly reports. And I have the same documents. Yes, I just said that three times in a row, right?
This is an advantage that no other solution has-- is different people might have a different way to work with the documents, but once they're in the system, they're all in the same place. They're all the same document, so you're never getting multiple versions. You're never getting confused as to who's working on what. You can look at the version control, you can share them. It follows all your security policies.
I hope that was helpful showing you what it's like with OneDrive, SharePoint, and Teams in real life. And you can access these files in all those different ways.
But wait, there's more. OK, I'm exaggerating a little bit with that. But there are some times when there are legacy applications and the files that are associated with them that you really aren't going to necessarily be able to just move the files. You need that whole entire system. So another thing that we've been doing on a grand scale is moving people to desktop virtualization.
One of the reasons that we're doing this is because that's also included in your Microsoft 365 license. With your subscription to Windows 10, you get a Windows 10 Virtual Desktop in the cloud. So what does that mean? For us, Withum is actually an advisory firm where we do Microsoft and other technology consulting, SOC, compliance reporting, ERP deployments.
But our predominant work is in auditing and tax. And so I'm sure everyone here has heard of QuickBooks. Well, for our thousands of clients, we had a few different versions-- actually, over 100 different versions of QuickBooks. So here, instead of having QuickBooks individually installed on different machines, we could move it up to the cloud. IT can update it. The data is still segregated for all of the clients, and nothing's mixing.
But maintenance is easier and access is absolutely easier, because it's through a central virtualized desktop that it's not tied to a physical machine anymore. So that's an example where it's really capable. Another example, too, is an organization just virtualized all desktops, and their employees could take a personal computer and log in. And all of a sudden, they felt like they are working at work. All of their normal applications were right in front of them.
But they were using a secured connection once they're in the machine, so it helps with security and ease of use-- so just wanted to add that one in there too, because it is an option that's really interesting with Microsoft 365.
So finally we've told you what you can do, but what content goes where? If we did skip from one place to the other, how do I know what to do? So three major steps-- actually, I guess I should put a fourth in here, which is move the content. But one is to determine the value of the content. And we'll see that in a second. This is really important to get buy in and adoption.
So sometimes it might just be a technical lift and shift. We want everything off the on prem. We are going to move it to the cloud. Next, you want to know, in general, what you have and you want to audit. What's left? What are people doing in Teams, and how does that relate? And then you want to dive deep and do a full inventory-- really count-- because that's going to tell you how long it's going to take you to move the content, and maybe identify some risks in your project.
So deeper-- what am I talking about in value? Really-- you know, here are some examples, fairly generic, but you want to talk about it in how people will speak, not just in the technology. So here, OneDrive, where I keep my documents that I'm working on or in progress, and they're for my eyes only. Now, this is traditionally what we're doing with our own personal drives anyway, so that's not that new.
And in truth, you can have OneDrive look like it's a person's C drive, and they won't know that they're using OneDrive. However, it's great to tell them that they have additional features. So here, you can actually share documents with external users if your organization allows that. And so that's great-- so that's removing sending emails. Now, you can store a document inside of OneDrive and send people that link.
What's great about that, too, is that you can see when people open it. And if you want, you could actually allow people just to read that document, not download it, not edit it. So you get a lot of control, where you don't have that when you're sending an email. And Teams pretty much makes sense, although this is when the name gets us in trouble-- but where I work on documents for a project, where we store documents for a team, where we share our documents with our clients.
So this is where there is a difference between how a planned migration to Teams would work compared to the reactive migration, or just movement to Teams-- is we've seen hundreds and hundreds of Teams being created, not necessarily in logical order, where we highly recommend as I've mentioned before, it becomes a piece of process. That it's OK if project is this size-- it gets a Team, it has these channels, this is where you store to documents.
Then, we have SharePoint-- so where I find my policies, procedures, forms, and content that is published by my company, where we ourselves publish content for everyone else to use. So you can see scale-- it goes from individual to organization, but it's in words that would be applicable to your specific needs. So not just-- it could depend on your industry, it could depend on your security levels also, or your process.
So this can change. But if you can talk in this level, and make it that it's not just a security-- a technology change, sorry, then you're going to get more value also for your move, and people will continue and consistently use these systems for the back end organizational business reasons that you want to move into one ecosystem.
So let's talk about auditing. So where is your content-- department shares, just general on premise files, servers. Your personal drives, we've talked about-- maybe you have SharePoint on premises. Maybe, as we're talking about today, you already have Microsoft Teams. Maybe you have the plethora of fantastic other solutions out there. There is actual data that there are at least six different content sharing solutions within every organization, so you're not alone if that's true.
But here-- you know, how much control do you have on them? Do people use the same username and password to log in? So it gives you an opportunity to consolidate. Next in the audit, what we want to look about are the type of content you have. Does age matter, for regulation reason? Or maybe you just have a ton of content and you don't want to move at all to the cloud.
So is it seven years, is it 3 and 1/2 years? Where do you want to cut that content off? Level of sensitivity-- we work with health care organizations that have to comply to HIPAA. We work with government contractors that have different levels of regulatory and compliance they need to meet. So different documents-- maybe it is for a project, but because of its sensitivity, it's going to live in SharePoint.
Rules of sharing-- can it be accessed by external people or not? Purpose-- yeah, we talked about this. Is it for personal? Is it a team, is it a department-- because maybe people are using personal, and emailing content out where it really should be in a Team location. So there are some habits you might have to change.
And then we talk about inventory. This is where you get your specifics. SharePoint-- make sure you're in SharePoint 2007. Yes, there are SharePoint 2007 servers out there, although I'm sure Quest is doing their best to support people migrating off of them. See if usage is turned on-- understand exactly what people are using. There are free migration tools from third parties and a Microsoft built one. There are Microsoft migration tools that are free with your subscription.
There is-- and this is a link, that's why it's underlined-- one of my favorite tools, Tree Size Pro. And this will look into both your file share or your SharePoint environment and tell you how much content you have, how old it is, and a lot of great really quick reports. And I think it's kind of a little bit, but it's near $100, so really great investment.
You can also write your own scripts. Or if you have interns, you can just send them to click in a lot of different places and count how many documents you have everywhere. So auditing and inventory will really give you an idea of what you're up against. And then you're deciding what environment is the best fit.
We're talking about moving to the cloud, but I would be remiss in saying there might be some content or some people that really needs to fit on premises, just because of regulations, because of applications that content is connected to, so there might be content that stays on prem. I believe that almost all of your content can go to the cloud. And then there's also some cases where you could be able to find content via search in the cloud, but it really lives on premises.
So there are different ways that you can do this. Then what happens is the classification that we've gathered in the audit then can guide that decision. And when I just talked about that, this is just a great little diagram of that. And finally is the purpose. So we have those classifications that might guide your decisions in one way, but then we have the purpose of content coming from department shares, from personal drives, from SharePoint.
And that's where we get the decision points of does it go into Teams, does it go into SharePoint, does it go into OneDrive? I'm not being 100% prescriptive here, because again, it's going to depend on what I like to call the personality of your business, of exactly how you do this. OK, I can prescribe personal drives to personal drives. However, again, there's sometimes-- there are some hoarders out there, content hoarders out there, that might have content that really shouldn't be in a personal drive, and it should be moved into Teams.
We have seen that many times, but usually that's cut and dry. Department shares, again, they might be sub categorized as projects. Maybe you're too large of an organization to have a team for each department, so it can't be the research and development team. It needs to be the Microsoft research and development team, quite literally. So you might have to separate the folder structures differently, and it can't match exactly what you've had on premises.
And then SharePoint, we talked about knowledge security. So it's possible to have different pieces. We've seen organizations that are under 300 that don't use SharePoint any longer, except for a few pages and a few pieces of content, because now Teams is the hub of teamwork, is the main interaction point-- so might be able to wipe that completely off on the right.
And please, you can put in any questions you have about your environments here that we'll talk about when we get to the question and answer. I've used the term several times, so I want to mention it. It is-- you can look it up another webinar that I've done many times. You know, planning your migration-- this is a little more for a SharePoint specific, but it can be applied. You want to know how you want to work in the end, design To-Be environment. We talked about the inventory.
We then-- just what we showed in the previous slide, map what you have to what you want it. Then migrate your plan, put your infrastructure in place, test your migration-- notice that test your migration is before your actual migration. This will allow you, when you go into the cloud, to know what the throughput is, and the actual expectations. Because especially when you're talking about personal drives and Teams, you're talking about documents that people are working on.
So you want to know how many you can do at what period of time, so it's not going to interrupt people's daily work. And then you might migrate, you validate that everything's there, and then you decommission, so you close down those file shares that are on premises. So that's the super quick version of how I recommend, and I have seen best practice, to do a migration.
Then also, I'd be remiss if we didn't talk a little bit about governance. And this is an entire session itself, but in this example, one of the great things in SharePoint or in Teams is that you can have templates. So especially for those projects, you can say, OK, I'm going to have a template. This is a mid-sized project, so it's going to have these channels, it's going to have these security policies.
And remember those channels are also the file folder structure, so that's going to help people know where they should put the documents and how they should work with them. So you can have that-- someone can make a request and it adds all the pieces to it. You give it an approval. And all of a sudden, they have the workspace that they're looking for.
You can also do this with intranets. If you have new communities, new departments, you can make a request and have that content created for people, so they follow all the rules a little bit easier. So governance isn't just about stopping people from doing something, it's about enabling people to do an action the right way. And there are a lot of technologies that are in Microsoft 365 that let us set this up and be able to have a beneficial capability to be able to long term govern.
And then we talked about measure in Microsoft 365. You want that always look in the Admin Center and see what the usages of the files of OneDrive. There are also automatic systems that will tell you if people are downloading way too many documents, or uploading way too many documents. So the intelligence in Microsoft 365 allows you to better secure your environment and your content than if you have it distributed on premises in multiple different file repositories and in Microsoft 365.
So with that, I want to open everything up for questions.
All right, this is excellent, Adam. I'm sorry, is there feedback on my audio?
OK. So well, I want to first address-- we've gotten lots, I probably had about 10 different folks ask if this presentation will be made available afterwards, so definitely lots of interest there, Adam. Yeah, we'll make the recording available. It's usually available later today, if not by tomorrow. And then I'll also send out the PDF of the slides to those who either registered-- so I have your email-- or who joined this live event with-- who did not join anonymously.
So if you joined anonymously and you didn't register, just privately send me a Q&A with your email, and I can get you the PDF of this. There's a few people like that, just the way that we set this up. So yes please, put your questions into the Q&A. And we'll read those off. You know, I had a question, Adam. Or first, a comment-- I loved that you went over the differences between OneDrive, SharePoint, and Teams, and how people should be using those.
For a long time, I often had confusion on, like, wait, why am I using this OneDrive? Shouldn't I be putting everything in Teams? So I can't think that I'm the only one that was confused on that. And I think that's a great differentiator on how people should use those. Do you find a lot of people, organizations you work with confused on how they are-- how they should use those three?
Oh, yeah, completely. And also, now is a really great time that the capabilities are almost identical. There are a few things that are lagging in Teams that are still available in SharePoint, so there still are gotchas. But certainly, a year ago, in Teams, the files experience was nowhere close to that in SharePoint, so it was causing it causing an issue. So you could say yes, but now it's much more capable, and it's less confusing.
And I have to-- even know that I'm a SharePoint guy the last 16 years or so, now is the time that you can do almost 100% of your work in the Teams interface, and work with files just the way you would expect to, so it's becoming less and less confusing. I do have some funny stories about OneDrive, where because people have seen the unlimited storage, they tried to use it-- oh, I'm working for it-- let's say I'm working with Quest.
You're a really large organization, and we share a ton of files together, that we would create a Quest person. And then that person would have all of the Quest files in it, and that's just that. So yes, lots and lots of confusion. And that's why we're talking about this today, too, is what's happening is people are using Teams and they're self-selecting the content that they're moving from their hard drives.
So you're getting duplication, you're getting that when you try to easily do work in the near future, it's going to get confusing even if you're working in one system. So that's the problem we're facing and going back in and correcting for people.
We had a question from Todd come in. He said, can you elaborate on using OneDrive as a replacement for the local user's C drive.
Yes, I definitely can. So what I did was I just popped open my file exporter again. So OneDrive, you see here. I obviously have a few. That's my own personal tenant, because yes, I'm an MVP and a geek. This is my company's OneDrive. And then if I went down here, I mean, I have a C drive, but it has nothing but 10 files on it. So what you can do is you can-- behind the scenes, you can set OneDrive to take over your C drive.
And also just to expand that, too-- or move files from a network share that is on premises into OneDrive. That's a little bit more complicated, but basically, administrators in the background can say backup the C drive, the documents-- the three major files, desktop, documents, and pictures folders-- and put it into-- you can see them right here-- and put them into OneDrive.
So what I was saying, too, is that you can do this behind the scenes, and no one will know that it happened, but it means that all of their content is backed up all of the time. Then, you can start teaching them-- you can see here-- so it does matter. I mentioned the sync is the same for if it's SharePoint or if it's OneDrive. Here you can see the content is in cloud.
I could say, I want to keep it on the device. So it will sync it and it'll bring it down-- oh, I guess I selected everything, oh well. That's OK. Well, what I will do is I will say free up space. And they'll all go back to the cloud-- oh, no, now I only selected one. I'll fix that later. So that means that I can access this if I was traveling, which we know we're not.
And so once the content is in OneDrive, that's when I later showed you, or I previously showed you that-- sorry, I'm just trying to find the right window-- that all my files are up here in the cloud too. And this is what makes it available on any device. And I see the next question. So Todd, let me know if I answered everything about moving from the user's C drive. So if you let OneDrive take over the C drive, it's in the cloud, and it's available all the time.
The next question was about different regulations. So now, I can't answer specifically, but remember that all three whether it's OneDrive, SharePoint, or Teams, meet the same standards. There is encryption in transport and at rest. And for the person who's asking that question, I don't think there is a great compliance-- no, it's not that-- compliance manager. We're going to try to do this live. We'll see if this works for me.
I always forget the URL. Compliance manager will give you a lot of the different controls. It's really awesome to be able to say you are a different regulatory-- but encryption at rest, definitely encryption in transit, definitely. And then different standards, you can see here this is a governmental standard. So you can see what Microsoft is saying is that they've already fulfilled 853 out of-- sorry, they've already fulfilled almost a thousand, yeah, 853 out of 2,832 compliance scores.
So this is really neat, because you can come in here and you can look at all these different controls to meet those standards. So very great question, and compliance manager helps you understand all of the features that Microsoft 365 provides. So you can see all the detail here, but in general, you know the cloud is secure. Thanks for asking that.
And then there is another place, actually-- trust.microsoft.com. Oh, and my son's not even playing Xbox downstairs. I don't know what happened there, but maybe they changed the URL on that. Anyway, that talks about security.
All right, I don't see any additional questions in right now. I do want to state-- I put in a Q&A announcement for Adam's tech sessions, so his actual session at The Experts Conference, TEC 2020. It's November 17th and 18th. It is free, it's online. His session is in our migration and modernization track. It is called, what is the cost of migrating to SharePoint on premise, or Office 365.
So maybe Adam, as a closing, can you give a brief overview of what people should expect from that session at TEC?
Yeah, so actually, like, the last part of the section, we'll go into much, much more detail and talk about the gotchas and the cost associated with that when you're performing migration. That's from years of experience of migrating people directly to the cloud-- so much more detailed about that SharePoint process, and the image that I showed, we'll go into every single step, and where to be careful, and what it will-- yeah, financially, time and money, cost you to perform that migration.
Excellent, well, thank you, Adam. And thank you everybody for your participation today. Just one last pitch for The Experts Conference, go check it out. And you can also-- if you go to theexpertsconference.com, you can see the full agenda, including Adam's session, in there. So take a look at that and share that with your friends. Adam, thank you for sharing your expertise and your knowledge, and being here today. And I just appreciate the time. Thank you.
My pleasure, thanks for having me. Have a great day, everyone.